How to use Ascend with Teamtailor

HOW-TO-GUIDE: USE ASSESSIO WITH TEAMTAILOR  

Are you ready to start using Assessios assessments through Teamtailor? You are just a few steps away! Please follow this guide to get started. If you have any trouble or questions at all, do not hesitate to contact us at support@assessio.se. Let’s go!   

How to create a template in Ascend

1. Create a template in Ascend

Log into Ascend and click on ”Project template”

Select which kind of tools you want to match the candidate to in the template. If you need a competency match score + tests you choose the ”Competency based job fit”. The rest of this guide focuses mainly on this option. You can create templates with the other options as well, they will then contain only the test tools. Then press ”Next”.

2. Create a template with ”Competency based job fit”

After you´ve chosen the competency based job fit in the step above, and pressed next, you get the following options. Choose which tests you wish to match to your competency profile, and press next. All these options are possible to use in the template. We warmly recommend Matrigma adaptive version + MAP for most selection processes.

When you choose your competency profile, you can either create a new profile or a previous created profile.

2.1 Choose a profile that you’ve created previously

If you wish to use a competency profile that you’ve created previously (maybe you have saved this profile or just used in in another project), you click Custom profiles and choose your profile from the list.

2.2 Create a new competency profile

If you instead wish to create a new competency profile you press the button, which will allow you to continue into the competency wizard tool.

3. Name your project template + options

The project name is the name that you will see in the ReachMee integration. We suggest that you choose a name that clearly states the content of the template.

In this step you will also need to choose some options. Recommended options are preselected, but some of them can be changed if you wish to by clicking the check boxes.

4. Check your options in the summary

 You will be shown a summary of your template. If you wish to make changes, click on Previous. Otherwise click on Create template.

 Notes

• All templates that you create can be selected in Teamtailor (rename them so you know what the profiles are)

• You enable Assessment in a process by adding Assessio as a trigger to a job
• In Teamtailor you will see the match score and competency report for the candidates
• When you create a project with an Ascend template in Teamtailor, Ascend creates a twin project with the same ID as in Teamtailor. You can enter the Ascend twin project and open, for example, the MAP and MAP-X reports, or view the candidates in Visual Analytics, or match them against other criteria.

• To change or delete a template in Ascend, go to your project list and select the box ”Show ATS project templates”. The ATS-templates are then marked with a green symbol in the list.

Important notes

• All templates that you create can be selected in Teamtailor (rename them so you know what the profiles are)
• You enable Assessment in a process by adding Assessio as a trigger to a job
• In Teamtailor you will see the match score and competency report for the candidates
• Ascend creates a twin project with the same ID as in Teamtailor so you can go in and see the MAP and MAP-X report as well as looking at the candidates in Visuals and match them against other criteria.

Set up workflow in Teamtailor

The Assessio test is automatically triggered in the process by using Triggers. To add the trigger, go to the stage where you want the event to happen. There, click Triggers (1) and add it to the stage you want by clicking the big plus ✚ (2). Select Send Test Assessio and you will then select which Ascend Project Template and Assessment Language to use.

Now, every time a candidate for the first time is moved into this stage the test will be automatically sent to the candidate.

                                   

See candidates result directly in Teamtailor

When the test is triggered, you will be able to track this right in the candidate's profile. As soon as the candidate submits the test, you'll see the status going from sent→completed, and you'll see the result right there.

Review the result

As mentioned, you'll see the result of the test directly in the candidate's profile. Click Detailed Assessment Report to view a more elaborate assessment report.

When looking at the overview of the recruitment process, you'll immediately see the results of candidates that took the test, as displayed in the picture just below ↓

                                       

Good to know

Assessio requires a first and last name from the candidate to be able to send out the tests. If a candidate doesn't have a full name, this will result in an error. To make this easier, make sure to set name as Mandatory in the application form of the recruitment process where Assessio will be used.

💡 Pro tip

To avoid any question marks or confusion from your candidates, let them know they will receive the test before they send it. Automate this by setting up a Send message trigger with an email informing them that a test email is on the way, and add a small delay to the Test trigger. You add a delay to the trigger under Additional options, like so:

This means that when you drag a candidate into the stage Send test, the email is sent as a heads-up before the actual test is sent.

You are done! If you have any questions, please give us a call at +46 877 509 10 or send us a message at support@assessio.se.